The purpose of these Terms is to set forth the rights, obligations,
and responsibilities of the Company and the User in connection with
the use of the Polanotes service (the "Service") provided by Polaris
Office Co., Ltd. ("Company")
Article 2 (Definitions)
"Service" means all related services provided by the Company,
including the ability to create, save, and share notes.
"User" means any user (including Members and Non-Members) accessing
the Service.
"Member" means a person who signs up for and continues to use the
Service through a social login in accordance with these Terms.
"Content" means any material (text, images, files, folders, etc.)
that a Member creates, uploads, or shares within the Services.
"Storage Server" means the virtual storage where the Content is
stored.
"Points" means virtual reward units that are accumulated according
to the criteria set by the Company and may be provided for using
certain services or through reward programs.
"Homepage" refers to the Internet homepage (https://polanotes.com) that provides the Service.
"Device" refers to the digital devices, including PCs, tablet PCs
and smartphones, that you use to access the Service.
"Client" refers to the program installed on a Member's device to
access the Service.
"POLA" refers to the name and unit of cryptocurrency that can be
converted into points earned by Service users.
Section 3 (Effect of and Changes to the Terms)
These Terms shall become effective upon notice to you on the Service
screen or otherwise.
The Company may amend these Terms within the bounds of applicable
laws, and the amended Terms will be posted at least 7 days prior to
the effective date. However, if there are significant changes, the
Company will notify you at least 30 days in advance.
If the Company announces or notifies the revised Terms pursuant to
the preceding paragraph, and clearly informs the User that failure
to express an objection by the effective date will be regarded as
consent, and the User does not explicitly express such objection,
the User shall be deemed to have agreed to the revised Terms.
If you do not agree to the changed Terms, you may stop using the
Service and request to terminate your membership.
The Company shall not be liable for any damages incurred by the User
due to failure to acknowledge the revised Terms, provided that the
Company has taken the necessary measures in accordance with this
Article when the Terms were amended.
Article 4 (Formation of Service Agreement and Account Registration
Process)
The Use Agreement becomes effective when an individual (hereinafter
referred to as the “User”) who wishes to use the Service agrees to
the Terms and Conditions via Google or Apple social login, applies
for membership, and the Company accepts such application.
The Company may review and approve a membership application at its
discretion, and may reject the application in any of the following
cases:
The application was made using another person’s information
False or inaccurate information was provided
There are reasonable grounds to suspect fraudulent intent or a
violation of law
The Company is unable to provide the Service due to technical
issues
A child under the age of 14 has not obtained consent from a
legal guardian for the collection and use of personal
information
Required fields are omitted or contain errors
A user whose membership was previously suspended by the Company
arbitrarily terminated the agreement during the suspension
period and reapplied
The application was made with the intent to disrupt public order
or offend public morals
By agreeing to these Terms, the User is deemed to have consented to
all services provided or to be provided by the Company in relation
to the Service.
Section 5 (Content of the Services)
The Company operates services that provide Members with note taking,
storage, sharing, and other related functions. The services that the
Company provides to Members are as follows.
Upon acceptance of your application, the client scans the
content information on your device and saves the metadata to
storage. You can also transfer the content to another device
through the client, or store it on a storage server and save it
to your device from the storage server.
Saving content to the storage server is available over 3G
networks, Wi-Fi networks, LTE networks, and other networks. We
are not responsible for any charges imposed by your carrier for
using the Service.
The Company provides a certain amount of free storage space to
Members; however, the amount of storage space provided may
change depending on factors such as business conditions, changes
in the Member's status, or whether the Company enters into a B2B
contract. If the amount of content stored exceeds the available
storage capacity at the time of the change, the Company may
restrict certain features related to the use of the Service. If
the stored content continues to exceed the available capacity,
the Company will delete all content in the storage space,
including the free storage, after 30 days. In such cases, the
Company will notify the Member in the manner specified in
Article 8 of these Terms before the scheduled deletion date.
The Service provides features that allow members to share their
content with others. Users can take a number of actions with
Content that is made public, including resharing. Members are
solely responsible for what content they share, and the Company
is not responsible for their actions. Members are responsible
for any losses caused by any content they make public.
You can transfer content owned by you and third parties between
devices on 3G networks, Wi-Fi networks, LTE networks, and other
networks, subject to capacity limitations.
If a Member has not accessed the Service for more than three
years from the date of last access, the Company may delete the
Content after notifying the Member in a separate manner (such as
by email).
12 months before the date of deletion
9 months before the date of deletion
6 months before the date of deletion
3 months before the date of deletion
1 months before the date of deletion
If a member signs in using the client on a mobile device, they
remain signed in even after the client closes. Members can log
out from the client through the settings menu.
The details and scope of the Services are subject to change in
accordance with the Company's policies, which will be announced in
advance.
Section 6 (Provision of Services)
The term of the Company's provision of the Service to the User shall
be from the date of the Company's approval of the User's application
for use of the Service until the termination of the Service
Agreement or termination of the Service.
It is the Company's policy to provide services 24 hours a day, 7
days a week, 365 days a year.
However, the use of the Service may be temporarily restricted due to
system maintenance, failure, or other operational needs, and the
Company will notify you in advance or afterward.
Section 7 (Service Fees)
We may charge a fee to provide some specific services or features of
the Service.
The types and fees of the paid services provided by the Company will
be announced on the homepage. The Company may add, change or
discontinue the Services, and may add new services or event services
with a certain period of notice.
Section 8 (Modification and Discontinuance of the Service)
The Company may change some or all of the Services we offer based on
our operational and technical needs.
The Company may change or discontinue the Service if there is a
substantial reason, in which case the Company will notify you in
advance via email or on the homepage.
Unavoidable due to construction, such as maintenance of
serviceable facilities
The user is disrupting your company's operations
When normal use of the service is impaired due to a power
outage, equipment failure, or heavy usage.
The service cannot be maintained due to company circumstances,
such as termination of a contract with a service provider.
Other reasons of force majeure, such as natural disasters,
national emergencies, etc.
However, if prior notice is not possible due to interruption of
the service due to reasons beyond the Company's control
(intentional or unintentional disk failure, system down, etc.
However, if prior notice is not possible due to interruption of the
service due to reasons beyond the Company's control (intentional or
unintentional disk failure, system down, etc.
Section 9 (Privacy)
The Company protects your personal information and manage it in
accordance with applicable laws and our Privacy Policy.
You must read and agree to the Privacy Policy before using the
Services.
The Company operates a security system to protect personal
information, and the protection and use of your personal information
is governed by applicable laws and the Company's privacy policy.
Article 10 (Rights and Obligations of Members)
Members must comply with these Terms and the Service Policies, and
prohibit any of the following conduct that infringes on the rights
of other Members or interferes with the operation of the Service
Providing false information when applying for or changing your
account, or stealing or fraudulently using another user's email
address and password.
Reproducing, distributing, or commercially exploiting any
information obtained through the use of the Company's Services
without the prior consent of the Company.
Defaming or causing harm to the reputation of another person or
company
Posting pornographic material on the Services or linking to
pornographic sites
Infringe on copyrights and other intellectual property rights of
the Company or third parties
Disseminating information, sentences, statements, images, audio,
etc. that violate public order and morals to others
Intentionally interfere with the operation of the Service or
send information that may interfere with the stable operation of
the Service, or send advertising information against the
recipient's express opt-out.
Collecting, storing, or disclosing other users' personal
information
Distributing false information for the purpose of obtaining
financial gain for oneself or others or causing harm to others.
Gambling or fraudulent activity
Promoting sex trafficking or distributing information through
obscene behavior
Interfering with another member's normal life by persistently
allowing words, sounds, writings, images, or videos that cause
shame, disgust, or fear to reach another member.
Changing information published on the service
Transmit or post any information (including software,
applications, and PC agents) whose transmission or posting is
prohibited by applicable law.
Impersonating or otherwise misrepresenting an employee,
operator, or other person of the Company, or using a false name
to create content or send mail, or misrepresenting your
affiliation with another person.
Posting, storing, or emailing material that contains software
viruses or other code, files, or programs designed to cause
destruction or disruption of computer software, hardware,
telecommunications equipment, or information.
Posting, storing, or emailing material that causes an unusually
high volume of traffic.
The user shall comply with the relevant laws and regulations, the
provisions of these Terms and Conditions, the user guide, the
precautions notified on the Service, and the matters notified by the
Company, and shall not engage in any other acts that interfere with
the Company's business. If the User violates this, the Company may
restrict or suspend the Member's use of the Service in accordance
with Article 14 of the Terms and Conditions.
The User shall not engage in any business activities to sell goods
using the Service except as officially authorized by the Company,
and in particular, the User shall not engage in hacking, profiting
through advertisements, seeking profit through pornographic sites,
or unauthorized transmission of other people's works or commercial
software. The Company shall not be responsible for the results and
losses of business activities caused by violation of the foregoing,
or legal actions such as detention by relevant authorities, and if
the Company incurs damages in connection with such activities, the
User shall be liable to the Company and shall be obligated to
compensate for damages.
If the User engages in any of the acts specified in Paragraph 1 of
this Article or any act that infringes this Agreement, the Company
may take measures such as recovering some or all of the additional
benefits provided by the Company, restricting the use of certain
services, terminating the use agreement, or claiming damages.
If the Company takes the measures set forth in Paragraph 4 of this
Article, the Company will notify the User by phone or email in
advance, and if it is unavoidable, such as when the User is unable
to contact the Company or requires urgency, the Company may notify
the User after taking prior action in accordance with applicable
laws.
If you have a defense against the Company's action under Paragraph 4
of this Article, you may file a defense against it in accordance
with the Company's protest procedure.
Even if the Company terminates the Use Agreement with the User
pursuant to Paragraph 4 of this Article, the Terms and Conditions
shall continue to apply with respect to the completion of sales
contracts already concluded prior to termination.
In the event of termination of the Use Agreement as provided in
paragraph 4 of this Article, the Company may cancel the transactions
related to such User within 30 days after notification to the User,
and if the User has paid for the Goods by credit card, the Company
may cancel the credit card sales.
In the event of termination of the Use Agreement as set forth in
Paragraph 4 of this Article, the Company may refuse to accept the
User's application for reuse.
When you register to use the Service, you must provide complete and
accurate information consistent with your current facts
("Registration Information").
The Company shall not be liable for any inaccuracies in the
registration information provided by the User and the updated
registration information, which may prevent the Company from
providing smooth services to the User or cause the User to suffer
disadvantages.
Members are expected to keep their account information secure and
take care to ensure that it is not exposed to third parties or
misappropriated.
Members can request to leave at any time from their My Page.
Article 11 (Company's Obligations)
The Company will periodically notify the User of the specifications
regarding the use of personal information collected from the User.
In order to provide continuous and stable services, the Company
shall restore or repair the facilities and clients without delay
unless there is an unavoidable reason for failure or damage.
When we update the Client, we provide you with an installation file
for the Client update. Depending on the circumstances of the update,
some of the client features already provided may become unavailable
or new features may be added.
We do not provide or share your personal information with third
parties except with your consent or as required by law.
In connection with its business, the Company may compile and use
statistical data concerning the personal information of all or part
of its members, processed in a form that does not recognize a
specific individual, without the prior consent of the user, and may
send cookies to the user's device for this purpose. In this case,
you may change the browser settings of the device you use to refuse
to receive cookies or to warn you about the receipt of cookies, and
the Company is not responsible for any changes in the use of the
Service due to changes in cookie settings.
The Company will periodically notify the User of the specifications
of the use of personal information collected from the User. However,
if the Company fails to collect personal information that can be
notified to the User, such as contact information, or if the
personal information is provided to the relevant authorities in
accordance with relevant laws, such as the Act on the Protection of
Communications Secrets, such personal information shall not be
subject to notification. In this regard, the specific types of
information to be notified, the frequency and method of
notification, and other matters required for notification of usage
specifications shall be in accordance with applicable laws, such as
the Act on Promotion of Information and Communications Network
Utilization and Information Protection, etc.
The Company shall promptly handle user complaints related to the
Service, and if it is difficult to promptly handle the complaint,
the Company shall post the reason and the processing schedule on the
Service screen or notify the user via email, etc.
In the event of damage to the user due to the service provided by
the Company, the Company shall be liable only if such damage is
caused by the Company's intent or gross negligence, and the scope of
liability shall be limited to direct damage.
The Company complies with laws and regulations related to the
operation and maintenance of the Service, including the Information
and Communications Network Act, the Communications Secrets
Protection Act, and the Telecommunications Business Act.
Article 12 (Points)
Companies can award points to members for certain activities.
Members must redeem Points in a manner prescribed and recognized by
the Company, and violation of which may result in the Company's
withdrawal of Points or suspension of Membership.
Typically, points are valid for 3 years, and points are redeemed in
the order of their expiration date.
The Company may set different expiration dates for each point.
Points are forfeited if any of the following events occur
When expiration occurs
If the Service Agreement is terminated for any reason, such as
withdrawal from the service.
If it's discovered that points were earned fraudulently
Transferring Points to a third party directly or bypassing them
in violation of these Terms
Section 13 (Partner Services)
The Company may offer the following additional services to Members
("Partner Services"), either developed by the Company or through
cooperative agreements with other companies ("Partners").
You can choose whether or not to use the Partner Services at your
own discretion, and not using the Partner Services does not limit
your use of the Company's Services.
You may be required to register a cryptocurrency wallet and SMS
verification in order to use our partners' services, which you may
agree to do at your own discretion.
Points conversion and redemption terms are subject to change based
on partner policies, and members are obligated to check for
announcements.
Points conversion and redemption terms are subject to change based
on partner policies, and members are obligated to check for
announcements.
We may discontinue providing the Partner Services by notifying you
if the agreement with the Partner terminates or ends.
Section 14 (Storage of Materials)
The Company may set certain posting/use deadlines and capacities for
information and materials provided by users as stipulated in the
Company's notices and service usage guidelines.
Any documents and materials you download, synchronize, or create
through your use of the Services are at your own discretion and
risk, and you are solely responsible for any damage to your device
or loss of data that results from such use.
The Company is not responsible for any loss of Content, including,
but not limited to, the following
If the file is corrupted or incorrectly saved during upload to
Polanotes, due to termination or failure of a
third-party-provided program on your PC.
If the file was not uploaded normally due to the network
connection status used by the user's PC or smartphone at the
time of uploading, or due to failures or errors in the network
environment.
If the User is responsible for environmental issues such as
their PC/network, loss or theft of ID/password, neglect of
management, etc.
Polanotes file loss due to a natural disaster, national
emergency, or similar force majeure event.
For any other reason that we may determine is not our
responsibility, including any of the above.
For accounts with three years of inactivity, Section 5.1(f)
applies.For accounts with three years of inactivity, Section 5.1(f)
applies.
Article 15 (Collection and Use of Data and Other Materials, etc.)
We may collect records and data about your use of the Service to
improve the operation and quality of the Service.
The data collected is managed in accordance with privacy laws and is
not provided to third parties without member consent.
Section 16 (Intellectual Property Rights in Posts, etc.)
Copyright and other intellectual property rights in works created by
the Company belong to the Company.
You own the copyright to the content you create within the Services.
If the content created by the Member violates the law, such as
copyright infringement, and a complaint or report is received, the
Company will make the content private and receive the Member's
defense. If the defense is not provided or is insufficient, the
Company may delete the content or keep it private.
You authorize the Company to use the content you provide to the
Service for the following purposes, both domestically and
internationally.
The content you store in your storage is not available to third
parties unless you authorize them to view or use it, and only
files you make public for sharing purposes are available to
third parties.
In order to provide files to you in various ways on the Service,
we may process them, such as converting, resizing, or
simplifying them, in which case the original file will not be
altered.
Content you create within the Services will be retained for 30 days
after you leave the Services and will be destroyed without delay if
you do not re-login to the Services within 30 days.
Section 17 (Restriction and Termination of Service Use)
We may restrict your use of the Services or terminate your Account
if you fail to fulfill your obligations under this Section 9.
If a member wishes to terminate the service contract, he/she may
delete his/her account and withdraw from the service at any time by
following the procedures set forth by the Company in My Page.
If a Member appeals a restriction on their use of the Service, the
Company may take appropriate action after review.
If your service is terminated, your data will be deleted within 30
days, so you are responsible for any loss of personal information
and content that occurs as a result.
Section 18 (No Assignment)
You may not transfer or assign your right to use the Services or any
other contractual status to anyone else, and all rights and
responsibilities, including copyright, in the Content remain with
the user who created it.
Section 19 (Disclaimers)
The Company is not responsible for service interruptions due to
force majeure, including acts of God.
The Company is not responsible for service interruptions caused by
reasons beyond the Company's control (such as power outages,
failures and overloads of service facilities, and intentional and
negligent acts of carriers).
The Company shall not be liable for any data loss, damage caused by
lack of account security, etc. that occurs through no fault of the
Company while the Member is using the Service.
The Company is not responsible for the content created by members,
and the Company is not liable for any damage caused by illegal or
harmful content.
The Company shall not be liable for any loss of profit expected by
the user using the Service, nor shall the Company be liable for any
damage caused by the data obtained through the Service.
The Company is not obligated to intervene in disputes arising
through the Service between users or between users and third
parties, and is not liable for any damages resulting therefrom.
Section 20 (Governing Law and Competent Courts)
These Terms shall be governed by and construed in accordance with
the laws of the Republic of Korea.
In the event of a dispute regarding the use of the Service, the
Seoul Central District Court shall be the exclusive court of
jurisdiction.
Appendix
These Terms are effective as of 2025-04-04.
Any changes to these Terms will be announced in advance via a
notice.